You’re Invited! An Insider’s Guide to Birthday Invitations



There are many times in a person’s life that call for a celebration—one being their birthday. The day when a person is born is very special and important. It is the one day out of a 365-day year where someone should be honored. One way to make this person feel special is by having a birthday party, and the first thing to do when you are hosting a bash is to send out invitations.

There are many ways to design birthday invitations. Depending on the type of soirée, there are a few etiquette rules to follow. To help ease some of the stress, there are stores and online sites that complete the invitations for you. However, birthday invitations are something you can do yourself, as long as you feel comfortable doing so. Don’t worry, because below I have an insider’s guide on what to include when creating your own birthday invitations. No matter what, though, birthday invitations should be unique and special.

  • Use the same theme or color scheme for your invitations as you are using for your celebration. An invitation should be the first thing to clue guests into what to expect. Are they coming to a fiesta or a luau? If you are going with a color scheme, err on the side of bright, vibrant colors. These shades should also be contrasting; that way they are eye-popping to the attendees.
  • Include all the basic information. Every layout needs to include the party’s purpose, such as “Emily’s 30th birthday,” the date, time, location, and RSVP details. Some other things to consider: are any special instructions, attire, whether it is a surprise or not, number of guests to bring, etc. List who is hosting the celebration, if it is not the guest of honor. Special instructions can include whether it is a children’s party, should an adult stay, or something guests need to bring that is specific to the event. For example, if the festivity includes painting, let guests know whether they should bring an apron or smock. Think about if you were the attendee coming to your event, what information would you want to know. If you are planning a child’s birthday, make sure to let the parents of the children coming know what to expect. If swimming is a part of the party, it is important to inform others about that.
  • Make the birthday honoree the star of the invitation. People want to know who they are celebrating and what for. Let the purpose stand out with a bigger font, different color, or an image. Be careful not to overload with images—only use one or two. While you want the information and person to stand out, you don’t want to overstimulate guests to the point where the invitation is confusing.
  • Be playful, if the invitation allows. Get creative with your wording and have fun. The design sets the tone for the event. Catchy phrases or taglines to common characters or pictures are always great to have, if they fit your theme.
  • Send the birthday party invitation out at least three weeks in advance, but no more than five weeks prior. The key is to let guests have enough time to RSVP without letting it sit in their hands for too long. Requesting a deadline to RSVP? Always remember to include that date on the invitation. This deadline should be about a week beforehand. Decide on whether the final number of guests is needed by any vendors, caterers, or if this deadline is set in stone. For more casual events, the RSVP date can be flexible.

Birthdays are meant to be a fun time, and hosting a bash can make it all the more memorable. Whether you are planning it for yourself or a loved one, use these tips above to make sure that your invitation creates the right feeling and sets your party on the right track.


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